Volunteer Clearances

Child Protection laws that affect CBAA volunteers

UpdatedFriday November 13, 2020 by BUSC.

CBAA Mandatory Clearance Requirements for Coaches and Volunteers

Pennsylvania Child Protection Laws requires any CBAA volunteer ages 18 and older who accepts responsibility for a CBAA player and has “direct contact” with our players is defined as a mandatory reporter under Pennsylvania State Law.

*“Direct contact” is defined as the care, supervision, guidance or control of children and routine interaction with children. “routine interaction with children” is defined as regular and repeated contact that is integral to a person's employment or volunteer responsibilities.

 As a mandatory reporter, certain clearances will be required for an individual to participate within CBAA.  At a minimum this applies to all Head Coaches, Assistant Coaches and Managers in each program.


CBAA has implemented a new clearance process and is now utilizing a software called Background Manager.  This requires every coach (whether CBAA has your clearances) to create an account in Background Manager and upload or apply for new clearances.  Some of you may have used Background Manager through other organizations.  If this is the case then all you have to do is add CBAA as an organization.

The process is very simple and only takes a few minutes.

1.  Go to

2.  Click on the green button labeled "Start your background check" and create your account.  Every volunteer will need to create an account in background manager.

3.  Use organization code:  CBAA

4.  The software/program will walk you through how to obtain your clearances or upload current clearances.  If applying for new clearances, then you will need your keystone id from your original application with the state for the child abuse waiver.  If uploading clearances, please double check the date of expiration as the clearances are only good for 5 years.  This is the first major update year as the law was enacted in 2015.

Please let me know if you have any questions. 

 Please note that clearances are valid for 60 months from date of issuance. 

 For further information on PA Child Protection laws: